Call for Host City 2025 closed on 14 February 2024

Are you passionate about WordPress and ready to take your local community to the worldwide stage?

If the answer is “yes”, please, read the next sentence out loud enough to be heard by your neighbourhood:

The application process to select the WordCamp Europe 2025 host city is now open! 

This is your call. Did you know that the legacy of WordCamp Europe continues to grow, leaving unforgettable memories from cities like Leiden, Sofia, Sevilla, Vienna, Paris, Belgrade, Berlin, Porto, and most recently, Athens? 

Now, it’s time for your local WordPress community to make history and throw its hat into the ring for a chance to be the host city in 2025!

Collaborative Organising: Local and Global Teams Unite

People are key to the WordPress Community, and provide real value to the project. WordCamp Europe is a collaborative effort between 2 vital teams: the Local team, representing the host city’s WordPress community, and the Organising team, including experienced WordCamp organisers from across all Europe. You can view our 2024 organising team here.

This dynamic workforce of passionate people merges local insights and experience with years of organising expertise. Their combined knowledge ensures a seamless and enriching experience for attendees, speakers, sponsors and volunteers.

You have the capability, make it happen!

If the idea of organising WordCamp Europe seems a bit daunting at the moment, but it’s something you genuinely aspire to do, don’t hesitate! You and your team of inspired WordPressers will have a group of experts helping with everything you need. From the very first moment, you will have access to a group of mentors helping you with your application.

If your team has successfully organised one or more WordCamps in a European city, you’re eligible to apply. 

Preliminary online Ask Me Anything (AMA) sessions will be held every Tuesday from 16:00 to 16:30 CET until the call for Host city is closed, and you can also send your questions by email to europe@wordcamp.org.

Ok great, but how can we apply?

Applications have now closed.

This survey has the following sections:

• Local Community: this section is designed to find out more about your local community activity and your team.
• The venue: we will ask you for details about the venue, its main characteristics, and the availability for Contributor Day. Pre-booking of the venue is mandatory for the application to be sent, and a budget estimation for catering services would be appreciated. 
• The host city: basic questions regarding transportation, logistics and accommodation.
• Additional information and pitch: any extra detail you think is important for your application and finally, your pitch.

Important: WordCamp Europe takes place in June each year, and we avoid the last weekend due to the traditional summer holiday period in European countries. 

Therefore the provisional event days for 2025 to choose from are:

• 6 – 8 June
• 13 – 15 June
• 20 – 22 June

Don’t worry if you have questions about the process, or how to submit the requested information, you will have the support of our team to complete and send your proposal. 

Timeframes

• The application process is now open until 14 February 2024. 
• The decision on the host city for WordCamp Europe 2025 is expected to be made by the end of February 2024. 

Successful applicants will be invited to join the 2024 organising team in Torino to learn and experience what elements go into planning and hosting WordCamp Europe.

Transparency and clarity in the selection process

To ensure transparency, the Host City selection committee will focus on two fundamental elements:

• Creating a level playing field: all applicants and applications will receive the same assistance by the Host City Selection committee and they will receive all the help they need. Applications will be ranked and compared based on the survey’s answers, with rankings determining the final selection.
• Clear information: All applicants will know at all times which cities have submitted to the selection process.We will publish an entry on the WordCamp Europe blog on 16 February 2025, with a list of the finalist cities.

WCEU has been held in countries such as The Netherlands, Bulgaria, Spain, Austria, France, Serbia, Germany, Portugal, Greece, and Italy. There are still many countries in Europe that have not yet hosted WCEU, these countries will have preference in this selection process.

If we’re chosen, what happens next?

The host city for 2025 will be selected by 29 February 2024. Members of the chosen city will be invited to join the current’s organisation team in the final phase of organising WordCamp Europe 2024 in Torino, gaining valuable insights into the process.

We’re ready – what’s next?

If you’re a current organiser of a local WordCamp in Europe with a team eager to host WordCamp Europe in your city:

• Email us to join the conversation
• Join our AMA every other Tuesday at 16:00 CET
• Apply to host WCEU 2024 by 14 February 2024, at 23:59 CET

Applications will receive a decision by 29 February 2024.

We can’t wait to connect with you and discuss the possibility of your city hosting WordCamp Europe in 2025. Best of luck!