WordCamp Europe strives to create new connections, cross borders, and strengthen one of the most diverse and vibrant WordPress communities in the world. The transparent application process for hosting WordCamp Europe is a part of that effort and each year it helps us to include new, wonderful people to the team and to send the European enthusiasts to a different beautiful city for three days of everything WordPress.

Local European communities who are interested in hosting WordCamp Europe in 2017 are now welcome to schedule chats with the current team to better prepare their applications.

Organise WordCamp Europe? We know what you’re thinking and…

Yes, you can do it!

If organising WordCamp Europe feels like something you’re not quite ready for yet, but you’d really like to do it, you’re exactly what we’re looking for. The local team has a huge responsibility in the WCEU team. But if you already organise a WordCamp in your city, you’ve already done it all, just on a smaller scale. Don’t forget there is a solid team of other experienced organisers that will have your back and take care of a lot of the distributed work. Starting right now.

Open hours

Every Monday from October 26th to December 21st there will be an experienced member of the WordCamp Europe team available to talk to you and your team. Come chat to us to understand better what it’s like to host the largest European WordCamp and how to prepare your applications to have the best chance of being selected. During the call you will run through a previous WordCamp Europe budget, discuss the information you should provide and we can answer any questions you have about the organisation so far.

If you’re interested in chatting to us about this, drop us a line:

The Application for WordCamp Europe 2017

In January 2016, the application process will be open for 6 weeks and a final decision will be made by the end of February 2016. Members of the 2017 team will be invited to be involved in the 2016 organising team. If you’re serious about hosting WordCamp Europe in 2017, you should be prepared to dedicate some time for WordCamp Europe 2016 and most importantly – come to the event in Vienna.

The Selection Process

Here’s a little more information about our selection process.

The host city is selected by the current organising team and to make a decision, all of the applications are reviewed based on the following criteria:

Organisers

• How many WordCamps (or other events) have they organised?
• Do they have experience with large scale events?
• How many local organisers are there?
• How well developed the local community is

Location

• has this location held a WordCamp before?
• has the WordCamp been successful? (success = well-managed budget, enjoyable WordCamp, no major drama)
• does it have a local meetup?
• is their a broad range of accommodation options that suit every budget?
• is there an accessible airport?
• are there low-cost airlines operating in this area?
• is the city an appealing destination for attendees?
• is the city affordable destination for attendees?

Venue

• are the rooms adequate? One room should have a minimum capacity of around 800, the other a minimum capacity of 300.
• do the available dates suit?
• does the venue have adequate space for registration, happiness bar, sponsors, etc?
• what is  the proximity of the venue to the city centre and possible accommodation?

Contributor Day

• is there a contributor day venue available?
• does it have a capacity of at least 300 people?
• does the venue have wifi capacity?

Budget

• is the submitted budget complete?
• how does the budget compare to previous WCEUs? More? Less?
• can we reasonably raise all of the sponsorship money?
• has everything been accounted for?
• do any figures seem out-of-the-ordinary? (do we need to ask the organisers to justify them?)

If you have any questions about the selection process, we can answer those in a scheduled call. Get in touch from the form above.

Love,

The organising team